Frequently Asked Questions

How can a destination wedding travel consultant help us compared to planning on our own?

As your destination wedding travel consultant, I bring firsthand expertise, local knowledge, and insider connections, saving you hours of research and reducing stress. I handle everything from venue sourcing, scouting and booking, travel logistics to guest accommodations, allowing you to focus on enjoying the process while I take care of the details.

What services do you provide for a destination wedding, and how involved are you?

I provide complete travel planning, from finding the perfect venue and booking group accommodations to arranging airport transfers and organizing group activities. I’m also your guests’ main point of contact, ensuring all bookings are done through the group rate link assigned for your event, answering questions and sharing up-to-date travel information.

How do you help us choose between different venues or destinations?

I begin by understanding your wedding vision, style, and budget, then curate a list of three destination and venue options with pros and cons for each. I can arrange site visits or virtual tours, share past wedding experiences, and provide insights to help you make a confident choice.

How far in advance should we start planning our destination wedding?

For a smooth experience, I recommend starting the planning process 12-18 months in advance, especially if you have your heart set on a popular destination. This timeline allows us to secure your preferred venue, block accommodations, and arrange group rates. If you’re planning a smaller, more intimate wedding, 9-12 months may be sufficient.

Can you help with destination legal requirements and paperwork?

Absolutely. I’m knowledgeable about most tropical destinations’ legal requirements and will guide you through the paperwork and timelines. Whether it’s arranging local officiants or notarized documents, I make sure you have everything you need for a legally recognized wedding.

Do you coordinate group rates or packages for guests?

Absolutely! I work with hotels to secure group rates and perks for your guests. This can include room upgrades or complimentary amenities (not guaranteed) ensuring that your wedding guest have an affordable and comfortable stay.

How do you manage travel for a large group of guests?

I oversee every detail of group travel, from individual reservations to creating a comprehensive itinerary. Each guest has personalized support, and I’m readily available to answer questions or handle changes, making sure the travel experience is effortless for everyone involved.

What’s the process for working with you from start to finish?

We’ll start with a complimentary consultation to discuss your wedding vision. If we’re a great fit, we’ll proceed with a contract and payment. I’ll then present three destination and venue options, arrange room blocks for your guest, and assist with additional services, arranging airport transfers, arranging excursions, vendor connections, and guests’ primary point of contact. I’ll be there to support you every step of the way, right up to your wedding day.

Can you help us with both the wedding and honeymoon planning?

Yes! As a destination wedding and honeymoon travel consultant, I can plan a seamless transition from wedding to honeymoon. Whether you’re staying at the same destination or exploring nearby islands, I’ll arrange everything for an unforgettable experience tailored just for the two of you.

Do you arrange welcome events, excursions, or post-wedding brunches?

I arrange excursions for you, your bridal party and wedding guest. For everything else such as welcome cocktail parties, farewell brunches, etc. on the property I leave for your onsite or offsite wedding planner to arrange. I do, however, work with the wedding planners to ensure the excursions do not conflict with any wedding plans such as rehearsals, viewings, etc.

How do you handle last-minute changes or unexpected issues?

In this line of work, last-minute changes or unexpected issues are bound to happen at some point. I choose to roll with it, pivot as needed and address any issues quickly and in the best way possible.

What kind of access do you have to exclusive venues or special perks?

I have established partnerships with many luxury resorts, private villas, giving you access to spaces and perks that are often exclusive to working with a travel consultant.

Do you offer payment plans or options for flexible payments?

Many resorts offer flexible deposit schedules to book your date with them and offer payment plans making the overall cost more manageable. As a destination wedding travel consultant there is a separate professional planning fee for my services and the time I am dedicating to ensure your destination wedding goes as smooth as possible which comes with a pay in fill or payment plan option.

What makes you different from an on-site wedding coordinator?

An on-site coordinator handles everything on the wedding side (menu & cake selection, time of wedding, décor, etc.) while I’m involved with helping you to choose and book the venue and handle all the travel details for you and your guest and am available before, during, and after your wedding day to support all aspects of the trip.

What’s your availability like for our guests to contact you?

I’m available daily during normal hours via email to answer any questions your guests may have.

Do you offer support for destination weddings of different sizes?

Yes, I specialize in weddings of all sizes—from intimate elopements to large gatherings. I can help with logistics, venues, and experiences that cater specifically to your group size, ensuring that every detail is tailored to your unique celebration.

How do you stay updated on the best destinations, resorts, and trends?

I stay up-to-date on wedding destinations by continually training, networking with industry professionals, traveling to and learning about new venues, services, and trends. I’m also certified in destinations like the Cayman Islands, Jamaica, the Bahamas, and Antigua and Barbuda, giving me firsthand insight and in-depth knowledge to share with you.

Do you work with local vendors, and how do you choose them?

Yes, I work with a network of trusted local vendors and partners who provide high-quality, reliable services. I only recommend vendors who I’ve either worked with before or vetted thoroughly, so you can feel confident in every detail.

What are the best destinations for a destination wedding?

Each destination has unique advantages! For example, Mexico offers all-inclusive options and stunning beaches, while Jamaica is known for its vibrant culture and romantic resorts. The Caribbean islands like Turks and Caicos and the Cayman Islands offer luxury, privacy, and picturesque backdrops. I can help you find a location that fits your vision, whether it’s a tropical beach venue or a private villa.

What kind of budget should we plan for?

The budget depends on several factors: the destination, venue, guest count, and any special activities or upgrades. Many couples find destination weddings more affordable than local weddings due to smaller guest lists and all-inclusive resort options.

Do we need to visit the destination before the wedding?

A pre-wedding visit is helpful, especially for venue tours and meeting with local vendors. However, if your schedule doesn’t allow time for a visit, I offer virtual tours, trusted recommendations, or can personally scout the venue to help you feel confident in your choice.

How does a destination wedding work with legal requirements?

Each destination has different requirements, such as residency, documentation, and waiting periods. I’ll guide you through the process and ensure you have everything you need for a legally recognized wedding. Alternatively, some couples choose to marry legally at home and have a symbolic ceremony abroad for simplicity.

What tropical destinations can we do a legal ceremony?

Here are some popular tropical wedding destinations where U.S. citizens can legally marry, along with a summary of typical requirements

Mexico

• Requirements: Passport, birth certificate, tourist permit, medical tests (in some states), and an affidavit of single status.
• Residency: Usually no residency requirement, but often a 3-day waiting period.
• Notes: Blood tests are sometimes required; documents may need to be translated and apostilled.

The Bahamas

• Requirements: Passport, proof of arrival in the Bahamas, and proof of divorce or death certificate if previously married.
• Residency: 24-hour residency requirement.
• Notes: Easy for U.S. citizens; many resorts offer full wedding services to simplify the process.

Jamaica

• Requirements: Passport, birth certificate, and proof of divorce or death certificate if applicable.
• Residency: 24-hour residency requirement.
• Notes: A straightforward process, and the country is very popular for destination weddings.

Cayman Islands

• Requirements: Passport, proof of arrival in the Caymans, and proof of divorce or death certificate if previously married.
• Residency: No minimum residency.
• Notes: Recognized for its simple wedding process, making it a favorite for U.S. couples.

Turks and Caicos

• Requirements: Passport, birth certificate, affidavit of single status, and proof of divorce or death certificate if applicable.
• Residency: 24-hour residency requirement.
• Notes: A popular and straightforward destination for U.S. couples.

Dominican Republic

• Requirements: Passport, birth certificate, affidavit of single status, and proof of divorce or death certificate if previously married.
• Residency: No minimum residency, but couples need to arrive a few days early for paperwork.
• Notes: Documents may require notarization and apostille; many resorts assist with legalities.

Costa Rica

• Requirements: Passport, birth certificate, proof of single status, and affidavit of intent to marry.
• Residency: No minimum residency.
• Notes: A marriage in Costa Rica is legally binding internationally and requires minimal paperwork.

What if we want a more private or intimate wedding experience?

We can explore private villas or boutique resorts that offer exclusive settings and personalized service for smaller gatherings. Many destinations also have secluded beaches, private islands, or garden venues perfect for an intimate ceremony.

Can we have a honeymoon at the same destination?

Absolutely! Many couples extend their stay for a honeymoon at the wedding destination or at a nearby resort. Some resorts offer special honeymoon packages with upgrades, spa credits, and private dinners if you opt to extend your stay after your wedding.

Will you be present at the destination on our wedding day?

Typically, I oversee all travel-related logistics and coordinate with your resort’s onsite wedding planner or offsite planner. I’ll ensure everything is seamlessly arranged and provide direct contacts for any last-minute needs. For larger weddings, some clients opt for me to attend as an extra layer of support, which we can discuss.

How can we ensure our guests feel comfortable with international travel?

I provide comprehensive travel guidance, including entry requirements, health and safety measures, and tips for navigating the destination. I’ll be available to answer any travel questions your guests may have, making sure everyone feels comfortable and excited.

Do resorts offer wedding packages, and what’s included?

Yes, many resorts have all-inclusive wedding packages with options for décor, catering, photography, and more. Packages vary by resort, and I usually recommend starting with a base package and building on it.

How does travel insurance work for destination weddings?

Travel insurance can cover unexpected events like flight delays, weather issues, or health emergencies. I recommend that all guests, including you, consider coverage for peace of mind. I can help you understand the options available and find the best protection for your group.